Benefits Of Computer Based Information System
Many organisations have already taken the first step towards automating their departments. Often this first step involves the utilisation of computer based office equipment to facilitate the storing, writing, revising and typing of various text documents. Such a computer based information system would be considered as an Office Automation System or OAS. An office automation system is generally defined as a multi-functional, integrated computer based solution that enables many normal office tasks to be carried out in an electronic manner. OASs often rely on various other computer technologies including web based software applications, desktop management systems and the like. The automation process may be divided into different processes depending upon the nature of the business.
The computer based information system may be used to manage all the departments within an organisation. This may include personnel management, accounts and finance, human resource management, procurement, sales and marketing, project management, quality control, and production planning and analysis. It may also involve all the office machines and computer programs running in the organisation. The computer based information system is usually provided by the vendor and supported by the operating system of the computers used within the organisation. There are various advantages of using such a computer information system, the most important of which is that it minimises the need for manual intervention and minimises costs involved with the execution of various office tasks.
The computer based information system includes a variety of computer programs that are commonly known as application software. Such software programs generally stored on a computer file and can be accessed by the computer based office systems via a data connection or network ( Wired or Wireless). Such computer softwares are generally stored on a server and can be accessed through a web browser, Access database or a local area network (LAN). The server can also provide application software that are generally stored on a CD-ROM, flash drive, or other media that can be loaded onto a computer. Such software can also be distributed through CD-ROMs or LAN networks and then installed on every computer that is in the organisation.
The computer based information system may include machine-readable medium that makes it easy for multiple users in different departments to access and use the same machine-readable programmes simultaneously. This technology facilitates all the computer programs to be used by all the employees in different departments simultaneously. Each department has its own dedicated computer programs that are loaded into the memory of the computers of that department. Each department processes the information from the computer programs in a different manner. This allows all the departments to compile their reports at the end of each day.
There are many benefits of computer-based information systems, the chief among them being that they produce more accurate, relevant, and streamlined results. They also speed up business operations since there are fewer opportunities for human error. Computerised systems can also be configured to meet the special needs of a company. This includes customized modules that deal with particular business scenarios. They can help a company to prepare reports for management, and plan for future requirements such as manufacturing trends or market conditions.
Another benefit is that computer based information systems are easier to implement than the older systems. This is because the older systems have to be reconfigured every time a new program is developed. This becomes more problematic when companies have a large number of departments that require the use of the same computerised system. In addition, the older systems are difficult to upgrade because they are slower than newer ones. Computer based systems are faster because they are designed to interface with a wide range of applications and can interface with different types of hardware.
Computer based information systems are also more reliable and robust than their predecessors. Modern versions have proven to be less likely to crash or encounter hardware problems than older systems. They can also process more data in a shorter period of time. Furthermore, modern computer science technology has made it possible for information systems to be designed and produced at a much lower cost than they would have been previously. Therefore, computer based information systems provide companies with better opportunities for increased profits.
There are many benefits associated with using computer based information systems. However, they also have some drawbacks that companies need to consider before choosing a computer based information system. For example, the benefits of using a computer based information system might be overshadowed by the cost of the software, since upgrading it could be quite costly. Moreover, the benefits of using a computer based information system might also be negatively affected if the company’s network does not have sufficient bandwidth or speed for the system to process large amounts of data. In addition, the benefits of using a computer based information system might be diminished if the company’s personnel are not trained properly in using computer based information systems.