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The Basics of Content Digitization

As you look to digitize all forms of content, you may be wondering which steps you should take first. High-quality scanning, conversion to XML, reusability, and Metadata are all vital components of digital content. In this article, we’ll cover the basics of each. Read on to learn more about the key steps of content digitization. Posted below are some tips for maximizing the value of your digital content.

Metadata is critical to all types of digital content

Regardless of the type of digital content, metadata describes it. Metadata may include information about the creator, date of creation, and length of the content. In addition to describing the content’s purpose, metadata can be used to improve the search and presentation of the content. The following are some examples of how metadata can benefit your organization. The next time you’re creating digital content, consider using metadata to organize your content.

While metadata is used to describe digital objects, it can also describe collections of items. For example, almost all digital content is structured according to standardized formulas. Standardization has also played a major role in the creation of metadata. Open standards are a great help in structuring metadata. Regardless of your content type, metadata is essential to its success. When creating or organizing content, be sure to include the proper information about the creator, subject, and medium.

Adding metadata to your content will help improve search rankings. It will help you identify the content and serve it to your audience. The right keywords will also improve the website’s SEO. Properly optimized keywords and descriptions help search engines understand your content better. These factors can also increase the click-through rate of your content. These are all reasons why metadata is so important for all types of digital content. However, you may not be aware of this.

High-quality scanning

There are two main methods for content digitization. One is high-quality scanning or the process of turning analog materials into digital ones. Traditionally, textual documents and line drawings were typically scanned in bitonal format, which consists of ordered blocks of color. Each pixel is assigned a different color by software. The problem with bitonal imaging is that scanner sensors are not always aligned with the edges of the physical objects. As a result, bitonal images appear more pixelated than grayscale.

This study, published in the journal library Technology, explored the technical side of content digitization and determined the minimum requirements for sustainable digitized content. Although the authors did not seek to repeat previous research, they examined the practices at almost 50 organizations and the guidelines of government agencies and universities, as well as samples of digitized works. They identified the minimum specifications necessary for sustainable digitized content. In addition to the basic technical requirements, the study also compared digitized works to determine how to make the best possible digitized copies.

Conversion to XML

Digital content in the form of a Microsoft Word document or PDF file is not sufficient for today’s systems. To facilitate the interchange of information across systems, it needs to be converted into multidimensional XML format. Optical character recognition originated from mechanical processes, like the Tauschek Reading Machine, which used gears, mechanisms, and photodetectors to produce printed text. Nowadays, the industry has become increasingly complex, and new tools and processes are constantly being developed to support the standards.

VASTEC’s XML Conversion software provides a platform for assembling and compiling shared information and content. This data can be stored, searched, and adjusted to maximize productivity and efficiency. XML data conversion is the most cost-efficient and effective solution for converting records. It helps to build customized knowledge bases and instantly export data into an easily searchable format. Once converted, XML files are fully secured.

Although every content digitization project encounters challenges, a flexible approach can bring several benefits to teams, learners, and organizations. DCL’s Mark Gross, a subject matter expert, and an XML implementation expert has helped companies achieve success in implementing XML solutions. His experience in content digitization spans multiple industries, and he has a B.S. in Engineering and an MBA from New York University.


As more institutions turn to digital collections, the reusability of content is becoming increasingly important. In addition to being easier to find and use, digital collections can also help institutions create impact, which makes them attractive to funding agencies. For these reasons, reusability should be a top priority when assessing the feasibility of digitization projects. Here are six of the most important considerations. These considerations are not new, but they are often overlooked.

When a company uses a digital archive, it often translates to the reusability of its content. Content that has been digitized can be shared with multiple stakeholders. Moreover, reused content can have high-quality content. This makes it a valuable asset for the business, allowing them to achieve a higher ROI. With content digitization, users can create centralized libraries of relevant content. In addition, they can create a digital environment, such as a learning management system.

The first step in content digitization is to identify the goals of the project. Content transformation is a key component of digital content governance. A good content strategy assigns responsibilities to the various individuals responsible for the content. For example, if a company digitizes its manuals, they need to determine which documents will be updated, while outdated content may create compliance and legal issues for the company. Additionally, outdated content is less effective when used as a training solution.

One solution is to use Community Reusable Semantic Metadata Content Models. These content models are reusable and satisfy a specific case that concerns Cultural Heritage institutions. These models can be used for photographic and numismatic collections. This technology is not limited to the Cultural Heritage domain. Rather, it can be used across collections and shared with a wider community. This helps to ensure that the content is available to as many people as possible.


The process of adding digital content to a website is called content digitization. This involves introducing digital content to your websites, such as text and images. Images are captured with a scanner and converted into bitmaps, and text is analyzed using OCR software, which turns these characters into ASCII codes. In addition to text, you can also include metadata and keywords in the file for easy access. Generally, the cost of content digitization depends on the amount of content that needs to be digitized.

The cost of a project varies, but the average cost per page is $2.60 per page for an OCR project. The cost per page depends on factors such as the type of content, age, and typeface of the articles. Older materials and those with mixed media require extra time. During the process, you should choose an appropriate time estimate for your project, which may be different from what you can pay.

The Cushing/Whitney Library, for example, has a great deal of historical material and has made this material more accessible by digitizing it. A recent digitization project at the library involved digitizing old articles for $4.12 per item and $6.40 per page. You can also use formulas to estimate costs, which typically include the number of items you plan to digitize, per-item time estimates, and hourly wages.

OCR software, which converts documents into keyword-searchable PDF files, can be expensive. The process requires a skilled worker with familiarity with computer functions. It can also take some time. While the cost per item varies greatly, some fixed costs are universal. For instance, if you need to digitize a scientific volume from the nineteenth century with 6,300 pages, 311 color maps, and several other features, the cost per page would be $16,332.

The Basics of Content Digitization

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